Why Evaluating your Print and Document Services is important.

Evaluating your Managed Print Services requires you to look at every aspect of your printing capabilities in order to understand where you can improve and also where you can save time and money. Upto 90% of companies currently don’t know what they are spending on their printing which highlights the need for companies to optimise this area of their business.

Many SMEs and corporate businesses alike fail to evaluate their Manged Print Services and their printing needs on a regular basis which means many do not realise the true cost and capabilities of their devices leading to increased spending, reduced productivity and a lack of transparency throughout the business.

Evaluating your printing devices and services allows your business to realise:

  • The True Cost of Ownership (TCO) of your printing devices.
  • Printing trends and volumes within your business.
  • Breakdown of costs associated with your print services.
  • Areas needing improvement or optimising.
  • Complete printing visibility throughout your organisation.
  • Existing infrastructure and devices.
  • Understand business objectives.
  • Review workflows and processes.

Free Print Assessment

P8 Systems Free Print Assessment unlocks your business potential by identifying the key areas of your printing capabilities that need addressing, helping you to reduce costs and improve productivity throughout your organisation.

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    5 Steps to Evaluating your Print and Document Services.

    1. Identify Existing Devices & Infrastructure – Gaining an understanding of how many devices you have, what type of device they are, where they are located, what purpose they serve and the output/capabilities of each device is essential to understanding not only where things can be improved but also how well your current set up is serving your business and its needs. This will also help to identify which devices need replacing or are under performing in order to optimise your fleet throughout the business.
    2. Understand Business Objectives – As your business grows and changes over time, your printing requirements and business goals change too. Understanding your current needs as a business helps to provide a print solution which not only serves these needs but also supports your goals moving forward into the future.
    3. Review Workflows & Processes – Repetitive tasks and processes like scanning or invoicing can become a burden and take up valuable time. Identifying these manual processes then enables you to put new workflows in place in order to streamline and optimise they way your business does things.
    4. Staff/Business Impact – The impact your printing equipment has on your employee’s productivity and business performance can go unnoticed. Under performing equipment, repair issues, understocked inventories and much more can effect your business productivity and take up valuable time for your employees trying to manage it, which ultimately costs you money. Identifying where these issues may occur and their impact to the business will help to optimise these areas and provide tangible benefits to your business.
    5. Identify Costs & Inefficiencies – Depending on the print services your business has, whether it be outsourced, managed or in-house, the associated costs are not always transparent. Identifying where your business is spending money on printing is the first step in being able to reduce this amount. This could be from machines breaking frequently, inefficient toner/ink usage, wasted resources in a particular department or even an inadequate printing policy throughout your organisation. Identifying these costs helps to improve visibility which allows you to them implement changes to reduce these costs.

    Not sure where to begin? Fill out our Free Print Assessment form today.

    P8 Systems Free Print Assessment unlocks your business potential by identifying the key areas of your printing capabilities that need addressing, helping you to reduce costs and improve productivity throughout your organisation.

    Fill in the Free Print Assessment form to get started.